The purpose of this Charter is to specify the commitments of the participants invited to the SIT Africa Forum.
GUEST PROFILE
To be invited, the participant must meet the following conditions :
• Be a CIO, CISO
• From a large company or administration in a Maghreb or Central and Sub-Saharan African country
• Have projects in the field of cybersecurity
The guest declares that he/she has obtained, prior to his/her registration request, the agreement of the company to which he/she belongs, that he/she is entitled to represent the company during the Event and that he/she has the necessary powers to contract his/her participation. A certificate can be provided on request to justify his/her absence during the Event.
The guest assures that he/she is not in professional transition and will inform the organizer of any event that could justify a re-examination of his/her application to participate.
XCOM reserves the right to refuse support if the guest's profile does not meet the above conditions. This decision cannot be contested.
Only one person can be invited per organization.
In the event, that the guest would like to come with a collaborator, the expenses of the second collaborator will be charged to the company.
Guests who wish to come to the Forum with their wife and/or child : The supplements for meals and double room will be at their charge, to be paid directly to the hotel. Wives and children are not allowed to participate in the lunches and parties organized for the forum.
REGISTRATION - HOW TO APPLY
To validate his/her participation, the guest must complete the registration form on the organizer's website.
Prior to any validation of participation, the Guest expressly acknowledges having read the present « Charter of the Guest », and to accept the conditions without reserve, by checking the box "I have read and accept the general conditions of the Guest Charter ».
Registration form and conditions of participation
It is required to have a project in cybersecurity for participation in the forum to be validated.
The guest is informed of the fact that the personal information communicated via the registration form will be processed by Xcom in order to manage his/her registration and access to the Event, to ensure the smooth running of his/her stay and his/her appointments. Certain information may be transmitted to XCOM's service providers for the sole purpose of managing, if necessary, the transportation and accommodation of the participant.
ORGANIZATION OF MEETINGS
The invitation to the Forum implies that the guest will meet with suppliers.
After validation of his registration, the participant has the obligation to connect to the BTB platform to manage his business appointments.
An appointment will be automatically scheduled by the organizer between the guest and the partner taking care of his/her stay.
The guest is obliged to choose at least 8 partners and to make his appointment requests online via the platform.
The Guest accepts that personal data concerning him/her (company name, surname, first name, position, e-mail address, cell phone number, etc.) may be transmitted to the partners with whom he/she will be in contact via the platform.
The guest authorizes the Partners to use his/her data in order to continue the exchanges and agrees to receive commercial proposals.
In the event that a guest indicates false information (function, company, project) the organizer reserves the right to cancel his/her participation.
In the absence of a response from the guest on missing information or actions not performed, the participant may also be subject to the cancellation of his or her application for participation.
SAFETY MEASURES
The guest is obliged to respect the security measures imposed by the administrative or judicial authorities, as well as the security and sanitary measures possibly imposed by the organizer throughout the Event.
PARTICIPATION COMMITMENT
Any person having received a confirmation of participation by the organizer constitutes a firm and irrevocable commitment to be present at the Event.
CANCELLATION OF PARTICIPATION BY THE GUEST
You must notify us of any cancellations by telephone or email (mailto:jmannani@xcom.fr) no later than 48 hours before the scheduled arrival date. If you cancel after this time, the cancellation fee for your stay will be charged.
PRESENCE OF THE GUEST AT THE EVENT
In order to promote networking, conviviality and the spirit of sharing that animates our event, we ask you to participate in all the evenings, lunches and plenary conferences organized by XCOM.
During the dinners, we ask you to sit at the table of the partner who invited you.
The guests have the obligation to honor the business meetings scheduled and validated via the BTB platform according to the choices made.
GUEST BADGE
An access badge will be given to you upon your arrival. This badge will give you access to the networking area, as well as to the lunches, cocktails and parties organized. Only persons wearing a badge issued by the organizer can have access to the Event.
L'APPLICATION MOBILE DU FORUM
This application has several features :
Badge reader
By presenting their badge in front of a partner's mobile terminal, the Guest accepts that their personal data (company name, surname, first name, job title, email address, cell phone number, etc.) be transmitted to the partner. Data from badge readers will also be processed by the Organizer for statistical and appointment analysis purposes.
The guest authorizes the Partners to use his/her data in order to continue the exchanges and agrees to receive commercial proposals.
Notifications
The guest agrees to receive notifications on his/her phone during the event, these notifications are messages sent by the organizer, other guests or partners.
Instant messaging
The guest agrees to receive instant messages, these messages can be sent by the organizer, the other guests or the partners.
PUBLICATIONS - IMAGE RIGHTS
The Guest expressly authorizes, free of charge, the Organizer:
• to produce, if he/she so wishes, photos and/or films representing him/her, as the Guest, during the Event or the events organized on the occasion of the Event;
• to communicate on the company to which it belongs as a guest company present at the Event;
• to freely use these images on all media, including advertising (including Internet), in Morocco and abroad and for a period of five years from the validation of the application.
The Guest who does not wish to be represented in photographs and/or films made during the Event must notify the Organizer in writing before the opening of the Event.
EXPECTED PARTICIPATION OF THE POST-EVENT GUEST
The guest who agrees to provide a testimonial on the event accepts that it will be used for the event's report and website.
The guest must keep the organizer informed of appointments made with post-event partners.
RESPECT OF COMMITMENTS
In the event that the Guest fails to fulfill one or more Participation Commitments, the Organizer reserves the right to cancel his/her participation.
Validation of participation in the Event implies full and complete acceptance of this charter.
